Admission

Admissions Office, Harper 150
Website: www.cgu.edu/admissions
E-mail: admissions@cgu.edu
Office: (909) 607-7811

• Criteria for Admission
• Application Procedures and Components
• Additional Department-Specific Instructions for Admission
• Important Admissions Disclosures
• Admissions Process
• Financial Support

Claremont Graduate University seeks students whose academic and professional interests can benefit from its unique, transdisciplinary approach to graduate education. CGU offers admission to applicants who have the highest potential for graduate study and who, with the benefit of graduate education, are most likely to make profound contributions to their academic and professional fields through teaching, research, or professional practice. Focused exclusively on a candidate’s academic potential for success, the admissions process is not influenced by race, color, creed, gender, sexual orientation, place of national origin, age, or handicap.

The Office of Admissions is located in Harper Hall at 160 East Tenth Street, Claremont, CA 91711.  Staff is available to answer questions concerning the processing of application materials received, the academic requirements for admissions, and the disposition of application materials.  The admission staff is also available to assist program faculty and staff in addition to students. For questions and concerns, admissions staff can be reached by phone (909) 607-7811, fax (909) 607-7285 or via email admissions@cgu.edu.  Office hours are 8:30 a.m. until 5:00 p.m., Monday through Friday, with the exception of University holidays. 

Criteria for Admission

Criteria for admission include demonstrated academic achievement, personal accomplishment, professional experience and the high probability of the student’s success in graduate study as assessed through a comprehensive review of their credentials submitted at the time of application.

The admissions evaluation process is two-fold. First, a review of basic, standard credentials is conducted in compliance with accreditation and other higher education requirements. Second, individual schools and academic departments may consider the prior educational and professional experience of the applicant, assigning discipline-specific weight to the overall evaluation of an applicant’s eligibility. Applicants are, therefore, encouraged to review their eligibility for admission with program representatives to ensure that all personal and professional credentials are thoroughly considered.

Evaluation of an applicant’s ability to pursue graduate study is based on several kinds of evidence.

• Quality of previous undergraduate and, if applicable, graduate work. CGU requires applicants to submit proof of a completed a bachelor’s degree from a regionally accredited college or university.  The school also requires a minimum standard of a B average in undergraduate coursework (3.0 on a 4.0 scale). Applicants with international credentials must submit academic records in both their original language and literal English translation. Students may apply for admission to CGU during or after their final year of undergraduate studies. Proof of graduation from undergraduate coursework will be required at the end of the first semester of enrollment at CGU. 
• Strength of letters of recommendations from individuals competent to judge the candidate’s probable success in graduate coursework.  These letters are usually from individuals the candidate knows well including former professors, mentors, supervisors or those who can give an in-depth evaluation of the candidate’s strengths and weaknesses in regard to his or her academic work. 
• Scores on nationally standardized examinations. Most departments at CGU require the Graduate Record Examination (GRE) or the Graduate Management Admission Test (GMAT), but candidates should check with the department prior to their application to ensure they have taken the correct test.  International Candidates: If the candidate is international and has not attended an undergraduate institution where instruction is in English, the Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) may be required. 
• Candidate’s personal statement of his or her academic career objectives and their relation to the intended program of study.  The personal statement allows the faculty to gauge whether the candidate’s research will thrive with the goals of the department and greater University.   
• Strength of resume or curriculum vitae.  A candidate may be required to submit either a resume or curriculum vitae depending on the program they are applying to.  Candidates are encouraged to contact the department in advance to decide which is more appropriate. 
• Strength of writing sample(s).  Depending on the program, candidates may be required to submit one or more writing samples so the faculty can review the strength of the candidate’s writing abilities. 
• Other evidence of potential success in graduate studies.  Candidates may submit additional materials that they think are relevant to their application to CGU. 

Academic departments and schools vary in their selection criteria. Prospective students are encouraged to discuss specific admission standards with the academic department of interest. In keeping with the philosophy of Claremont Graduate University, the admission decision is individualized and based upon a wide range of information about the applicant, rather than on rigid, pre-selected criteria. The Dean of Admission for the University grants official admission on the basis of faculty review and recommendation.

Application Priority Deadlines

Applications to CGU are accepted on a rolling basis; however, individual programs may set specific deadlines. These are outlined below, as well as on our admissions website.  For programs with specific deadlines, applications received after the established deadlines are evaluated on a space-available basis.  For all applicants, the priority deadlines are used for the determination of fellowship awards.  Applicants interested in fellowships should initiate discussion about potential opportunities at the time of application.

Fall Admission

February 1 is the general application deadline for Fall, except as noted below.

• Art Business: February 26
• Center for Information Systems and Technology: March 1
• Management: The Drucker School’s programs accept applications on a rolling basis with varying priority deadlines. Please visit each program’s specific page to read about their deadlines: MBA, Professional MBA, Executive Management, Financial Engineering.
• Psychology: January 15
• Teacher Education: April 1

Spring Admission

November 1 is the priority application deadline for Spring, except as noted below. Please note that some programs (Art Business, English, MBA, Financial Engineering, and Psychology) do not admit to the spring semester.

• Management: The Drucker School’s programs accept applications on a rolling basis with varying priority deadlines. Please visit each program’s specific page to read about their deadlines: Professional MBA, Executive Management.
• Mathematics Joint Program with CSULB: October 1

Summer Admission

April 1 is the priority application deadline for Summer.  Please note that some programs (Art, Art Business, Arts Management, Botany, Economics, Mathematics, Psychology, and Religion) do not admit students to the summer semester.

Application Procedures and Components

Applicants may apply online by visiting www.cgu.edu/apply.  Applicants are asked to review the checklist of required application materials found on the CGU website. Supporting documents may be uploaded to the online application at the time of submission, or mailed to the Offce of Admissions at 160 E. 10th St., Claremont, CA 91711.  When possible, applicants submitting hard-copy documents should place all materials in one envelope, writing on the outside of the envelope the name of the program and semester for which the individual is applying. 

The following items are required for a complete application to CGU.

Official Transcripts

Applicants must submit a sealed, official transcript from every undergraduate and graduate institution that has granted the applicant a degree. Transcripts for work transferred towards the completion of a degree at another institution are not required, but may be requested by the departmental admissions committee. For undergraduate coursework, applicants are required to submit proof of a completed bachelor’s degree from a regionally accredited college or university. 

Applicants currently earning a degree that will be completed prior to attending CGU are required to submit a transcript showing work in progress for evaluation purposes. Once the degree has been granted, a final official transcript documenting the degree conferred must be submitted to CGU.

Applicants who submit transcripts with a significant number of courses with a pass or credit grade may be requested to provide additional documentation.

International Transcripts. Transcripts from universities outside of the United States are evaluated to ensure equivalency to a U.S. bachelor’s degree. Transcripts written in a language other than English must be accompanied by an official certified English translation. Non-Bologna three-year degrees should be supplemented with additional coursework, or a one-year master’s degree. Foreign transcripts that do not state a degree conferral must be accompanied by a degree certification from the degree-granting institution.  International applicants are advised to review the Transcript Guidelines to ensure that submitted documents are acceptable.

Letters of Recommendation

Three official reference letters are required and should be submitted by the applicant with all other supporting documents or online directly by the recommending party. Reference forms are available through the online application and in PDF format on the university website.

How to Submit References. Online applicants should complete the Recommendation Module of the online application and provide the email addresses of the individuals who will provide references. These individuals will be receive an email requesting them to submit their references online. Should this method be chosen, no paper reference letters are required.

Applicants whose references will be not submitted online should request letters directly from the recommending party.  Letters should be provided to the applicant in a sealed envelope, with the signature of the composer written across the envelope flap. Signatures on the outside of an envelope are intended to ensure confidentiality of the document. Letters can also be mailed directly to Claremont Graduate University at CGU Office of Admissions, 160 E. Tenth St., Claremont, CA 91711. Mailed letters of recommendation should include the CGU Recommendation Form (available online) in addition to the letter of recommendation.

Who Should Submit References. Most academic departments request references from individuals acquainted with the applicant’s academic ability. References from employers may be desirable or required in some professionally related programs. Applicants are encouraged to provide specific information to their recommending parties to strengthen composition of the reference letter. For information regarding the University’s policy on the confidentiality of references, see the “Policies” section of this Bulletin.

Resume/Curriculum Vitae (CV)

A current résumé or CV is required and should provide, at minimum, information about the applicant’s last three employers and the nature of the work performed. Publications, awards received, association memberships, and computer literacy should also be included.

Personal Statement

The personal statement is the applicant’s opportunity to provide information about personal background, interests, aspirations, and to detail how these interests relate to the proposed academic program. For specific instructions for the personal statement, please refer to the Personal Statement guidelines in the application instructions.

Required Standardized Tests

Applicants requesting institutional fellowships should take all necessary tests in time for the results to be received by CGU prior to the application deadline or earliest deadline for programs with multiple deadline dates.

GRE/GMAT. All applicants must submit scores from the general section of the GRE; however, please note the variations and exceptions below.

• Art,  Executive Management, and Teacher Education applicants are not required to submit the GRE/GMAT. Art Business and Arts Management applicants are encouraged but not required to take the GRE or GMAT exam.
• All Economics, Financial Engineering, Human Resources Design, Information Systems & Technology, Management (MBA and Professional MBA) and Politics and Policy degree applicants may submit either GRE or GMAT scores.
• The GRE subject section is recommended but not required for applicants to the Economics and Psychology programs.  Subject tests are recommended in addition to, but not in place of, the GRE general test.
• Applicants to the School of Community and Global Health may submit GMAT or MCAT scores in place of the GRE.

All scores must be sent directly to CGU by the testing agency.  Scores more than five years old do not meet CGU application requirements.  Testing information is available from a variety of resources.

• GRE: www.gre.org.  CGU’s institutional code for the GRE is 4053.
• GMAT: www.mba.com. CGU’s institutional code for the GMAT is DZK-QS-08.
• Others: Please visit the CGU website for current testing requirements and additional information.

CBEST and CSET. Depending on the academic plan within Teacher Education, proof of passing the CBEST or CSET may be required upon application.  Consult the Teacher Education department for specific requirements. 

TOEFL/IELTS. TOEFL or IELTS scores are required of all applicants who meet all of the following criteria:

• Whose native language is not English;
• Who are not citizens or permanent residents of countries where English is the sole official language of instruction, e.g., Australia, Bahamas, Barbados, Canada (except Québec), England, Ghana, Ireland, Jamaica, Kenya, New Zealand, Nigeria, Scotland, St. Vincent and the Grenadines, Trinidad, Tobago, Uganda, and Wales (please see below for a complete list of accepted countries); and
• Who do not hold an undergraduate or advanced degree, or will not have earned such a degree prior to enrolling at CGU, from an institution in the U.S. or in countries where English is the sole official language of instruction (see above).

Scores must be sent to CGU directly by the testing agency. Scores older than two years are not accepted. 

A minimum TOEFL score of 85 iBT is required for admission to CGU. A minimum IELTS score of 6.5 is necessary for admission. Admitted students who score at or below 100 iBT on the TOEFL, or below 7.5 on the IELTS, will be required to enroll in the Foundations in Graduate Writing and Presenting (FGWP) course or the Graduate Writing course (GWC). The following guidelines apply:

• Incoming Masters students with iBT scores of 100 or below are required to register in the Foundations course before they register for classes in their fields.
• Incoming PhD students with iBT scores below 91 must take Foundations and the Graduate Writing Courses in sequence over two semesters. Students must register in the Foundations course during their first semester or during the summer and must pass the course before registering for classes in their field.
• Incoming PhD students with iBT scores between 91 and 100 are required to register in the Graduate Writing Course before they register for classes in their fields.
• The Graduate Writing Course (GWC) is also open to any international student with iBT scores over 100 to help you prepare to be successful in graduate work in your field.
• Students must register in the Foundations or Graduate Writing Course during their first semester or during the summer before their first semester, and must pass the course. Failing the course indicates a need for further development of the academic skills. Arrangements will be made to either re-take the course or for other forms of academic support as determined by the department and the Writing Center.

Additional Department-Specific Instructions for Admission

Art

Applicants to the Art Department must electronically upload a portfolio of representative work for evaluation. Portfolios will only be accepted through the online service provided by SlideRoom, www.claremont.slideroom.com. Portfolios should consist of 15 images of recent artwork that represent a cohesive body of work. Performance and/or video artists may submit work that is no longer than 3 minutes in length. Summary educational information, the names of your three references, and a copy of your one-page artist statement will also need to be provided with your SlideRoom portfolio submission.

Master’s in Business Administration (MBA)

A personal interview will be arranged for selected applicants. The Management department will contact the applicant directly regarding an interview, if applicable.

Music

Applicants with a concentration in performance must audition and should fill out the Audition Materials form found in the online application. Taped recordings may be accepted in place of a personal appearance for applicants outside of Southern Califorinia for whom travel to Claremont Graduate University would prove difficult. Applicants with a concentration in composition must submit representative samples of their work. Applicants with a concentration in Education or History must submit published articles, unpublished term papers, or other examples of their work. Additional information is available on the website.

Religion

Applicants should provide a list of relevant, upper-division undergraduate and/or graduate religion courses taken, identifying for each the institution and term/year of enrollment, the grade received, and a brief course description. Applicants must include a list of ancient and modern languages studied, detailing for each reading, writing, and speaking proficiency. 

Teacher Education

A personal interview will be arranged for applicants. The Teacher Education and Education departments will contact the applicant directly regarding an interview.

Special Programs

Claremont Consortium BA/MA Accelerated Degree Program. This program is open to all undergraduates of the Claremont Colleges. The accelerated Bachelors/Master’s program offers significant benefits in obtaining a graduate degree on an accelerated track. Students take CGU courses during their senior year at the undergraduate college. Upon completion of the Bachelor’s degree, these students are fully admitted to CGU, from which they may obtain a Master’s degrees one year later. Applicants to the program should apply during the Fall semester of their junior year at the undergraduate college. For complete timeline and program procedures, visit the BA/MA Accelerated Degree Program page.

Joint Programs. CGU offers a number of joint programs in selected fields with other institutions.

• MBA/JD with Southwestern Law School
• MBA/MS Industrial Design with Art Center College of Design
• PhD in Education with San Diego State University
• PhD in Engineering and Industrial Applied Mathematics with California State University Long Beach
• PhD in Computational Science with San Diego State University

 Applicants to these programs are encouraged to visit the Joint Doctoral Applicants page for application instructions and detailed information on each program.

Important Admissions Disclosures

Accuracy of Submissions.  Applicants are required to sign a statement at the end of the application form certifying the accuracy of the information submitted. Any misrepresentation may be cause for denial of admission. If misrepresentation is discovered after admission, dismissal from CGU and revoking of any degree granted may result.

Use of Applicant Documentation.  All records submitted to the Office of Admissions at CGU become part of a candidate’s official file and can neither be returned nor duplicated for any purpose.  It is recommended that candidates obtain copies of their official credentials to keep in their possession.  No copies will be provided to third parties outside the University even if the applicant requests this release.  Copies will be provided to appropriate offices at the University, however, in the interest of academic matters or financial awards relative to the applicant.  Applications and supporting documents are retained according to the retention policies of CGU.

Retention of Applicant Documents.  Admissions retains and destroys after 18 months all application materials received from applicants who did not register for courses after admission, who were denied admission, who did not respond to CGU’s offer of admission, and whose application files were never completed.  

Admissions Process

Offers of Admission

Formal admission to CGU is offered only through the Office of Admissions. Applicants admitted to CGU will receive a written offer of admission from the Dean of Admissions. The deposit card enclosed with this mailing is used to accept or decline the offer.  To accept admission, applicants must return the deposit card indicating their start semester and the required deposit amount.  The non-refundable deposit is applied to the individual’s first tuition bill.  Most programs require a $200 deposit, but programs offered through the Drucker School of Management require a $750 deposit.  To submit a tuition deposit, visit https://www.cgu.edu/tuitiondeposit. For Fall semester starts, admitted students must notify CGU by April 15th regarding their decision to accept or decline the offer.  For Spring and Summer starts, applicants are encouraged to submit the tuition deposit within three weeks of receiving the offer of admission.  New admits may then contact their academic departments for information on orientation, open houses, and course registration.

Applicants who are unsuccessful in gaining admission to a graduate program are notified in writing by the Office of Admissions. 

Types of Admission

Students are admitted to the University in one of the following classifications.

• Full Graduate Admission. Full graduate admission status is awarded to individuals who are admitted without reservation and from whom all required application documents have been received. Only students who have full graduate standing may become candidates for a degree.
• Provisional Admission. Provisional admission may be awarded to applicants whose application documents are incomplete at the time of admission. The documents on file at the time of an admission decision must be strong enough to warrant provisional admission pending receipt of the outstanding credentials. Students who do not submit the necessary credentials by the end of the first semester of study will not be permitted to register for the following semester. As soon as all admission requirements have been met, the graduate faculty of the department may review and recommend full graduate standing for the student.
• Conditional Admission. Conditional admission may be awarded to an applicant whose academic record shows certain deficiencies or who lacks certain prerequisites. The student must demonstrate ability to do graduate work at a high level of achievement at CGU before being considered for full graduate standing. Conditions are specified by the faculty and may include a minimum of eight units of graduate work or, in the case of a full-time student, the first semester of work.  The graduate faculty review the student’s performance at the end of the specified period, upon which full graduate standing may be recommended.  Faculty may also recommend extending conditional standing until specified requirements have been met or may terminate the student from the program.
• Contingent Admission. Contingent admission may be offered to an applicant who is required to complete particular prerequisites prior to enrolling at CGU. An example might be providing a passing CBEST score (for Teacher Education applicants) or completing a particular course prior to enrolling at CGU. Students with contingent admission status should plan ahead to ensure that they have sufficient time to complete the requirement and submit evidence of completion prior to their first semester at CGU.
• Denied Admission. An applicant may be denied admission to any of CGU’s programs if, in the opinion of the faculty or the Admissions Committee, an acceptable potential as a graduate student has not been demonstrated by the applicant.  Individuals may appeal a decision of denied admission to the Dean of Admissions. 

Other Admission Classifications and Special Enrollment Categories

• Deferred Application. If maximum enrollment has been reached, an academic department may offer an applicant the option to be considered for admission to a later semester than the one originally requested.  Similarly, on a one-time basis, applicants also have the option to defer application for up to one year. To request deferral, applicants should contact the Office of Admissions or the academic program to which they applied.
• Deferred Admission. If maximum enrollment has been reached, an academic department may offer an admitted student the option to enroll in a later semester than the one to which the individual applied.  Similarly, individuals who are unable to attend in the semester to which they were admitted may contact their academic program to request a deferral. Admission is not guaranteed with a deferred application, even if the applicant was previously admitted. Students may request to defer admission once for up to one year.
• Multiple Deferrals. Multiple deferrals are not granted. Individuals who have previously deferred must reapply. A new application and application fee are required. However, additional supporting materials are not required if the applicant is resubmitting the application within one year of the original deferral. However, applicants may wish to update any application materials as needed. 

Special Enrollment Categories

Claremont Graduate University welcomes individuals interested in graduate study to attend courses under certain restrictions.  Individuals classified in any of the enrollment categories below are not continuing students and have not been admitted to or guaranteed admission to any degree program at the University.  Students in these categories are also generally ineligible for financial aid programs.  Individuals interested in admission to any CGU degree program must submit a complete application package through admissions.

• Alumni. CGU graduates are eligible to take CGU courses for personal enrichment at a 50% discounted rate. Courses taken at the alumni discount may not be applied toward a degree. An Alumni Registration Form, documenting approval of the course instructor, must be submitted to the registrar.

• Audit. A student who is not enrolled in a degree program but wishes to audit one or more courses (no credit will be given for courses) must submit an admissions application, application fee, and official bachelor’s degree transcripts. The approval of the dean as well as the approval of the instructor(s) of the course(s) concerned is required for study in this category. International students on F-1 and J-1 visa status are not eligible to audit courses unless they are also enrolled in a degree program. International students in degree programs may not use audit courses towards their 8-unit minimum.

• Certificate. Various schools at CGU offer certificate programs. To be admitted to a certificate program, applicants are required to submit a complete application packet, with the exception of test scores. See the previous section on “Application Components” for details. Certificate students wishing to subsequently apply to a degree program at CGU will need to submit any outstanding application components missing at the time the student began the certificate program, such as test scores, and complete a Certificate to Degree Change Form. The faculty may request supplemental documentation when a certificate student is being considered for admission into a degree program. For international students, I-20/DS-2019 paperwork for F-1 or J-1 visas cannot be issued for certificate programs.

• Special Standing. Applicants who wish to attend CGU as a non-degree student may be admitted as a special standing student. Special standing applicants must submit an application, an application fee, and official bachelor’s degree transcripts. Special standing students who later decide to apply for a degree or credential program must supply additional application components to be evaluated for admission. Admission to special standing is limited to one academic year or 12 units of study. Approval by the Provost is required for further study in this category. International students in F-1 and J-1 visa status are not eligible to enroll as special standing students.

• Summer Visitors. During the summer semester only, interested individuals may take courses at CGU without the need to obtain admission to the university. Individuals must obtain permission of the course instructor on the Summer Visitors Registration Form and submit the form to the registrar.   Please note that participating in CGU’s summer semester as a visiting student does not constitute admission to CGU. Visiting students who wish to enter a degree program must submit a complete application packet to the Office of Admission and Records for evaluation by the academic program of interest. International students in F-1 and J-1 visa status are not eligible to enroll as visiting summer students without permission from their host campus.

Financial Support

The CGU academic departments award fellowships, stipends, and assistantships to selected students based on their individual academic merit and/or need. Applicants may direct any questions about fellowships, stipends, and assistantships to the academic department of interest.

Departments use the application deadlines to determine fellowship aid. Applicants are encouraged to submit a completed application by the established deadline, or by the earliest priority deadline for departments with multiple deadlines, to maximize the chance for fellowship aid.  Further information is provided in the Financial Aid  section of the Bulletin.