Student Accounts

Student Accounts, Harper Hall East
Website: www.cgu.edu/studentaccounts
E-mail: student.accounts@cgu.edu
Office: (909) 607-2613

• Tuition and Fees
• Other Fees
• Tuition Payment Options
• Deliquent Accounts
• Refund Policy

Tuition and Fees (2025-2026)

Claremont Graduate University reserves the right to change tuition and other fees at any time. New and returning students are required to pay the tuition assessed in a given semester. All charges must be paid in full for completed terms before the student is permitted to register, or receive their diploma.

For each semester of registration (in courses, continuous registration, or doctoral study), students are required to pay a CGU Student Service Fee and a Technology Fee, both of which are nonrefundable.

Schedule of Costs by Semester: Summer 2025, Fall 2025, and Spring 2026

Dual degree earners. Tuition rates for dual degree students are based on the higher rate of the two programs, regardless of the subject or number of enrolled units. Students are considered dual degree for the duration of their careers, which culminates in the granting of both degrees.

*Audits. Students enrolled in at least twelve units in the same semester may take up to four audit units at no extra charge. However, Art students must be enrolled in at least fifteen units in the same semester to take up to four audit units at no extra charge.

Students enrolled in Doctoral Study or Continuous Registration may take one audit class for no charge. The class can be worth two or four units.

Executive Management courses may not be audited. Audit fees apply to all other non-Executive Management courses.

Alumni Tuition. Alumni are defined as graduates of Claremont Graduate University who are not currently enrolled and are not seeking another CGU degree. Instructor approval is required to audit. Alumni registering into a credit-bearing course taken for pass/fail or letter grade are charged 50% of the standard fee. No discounts are granted for alumni seeking to audit a course. Alumni registering to audit a course are subject to the full audit rate listed above. Additionally, for alumni, tuition discounts for more than twelve units do not apply.

Other Fees

Tuition Payment Options

Two options are available for payment of tuition and fees:

1. Pay in full by the Tuition and Fees deadline published in the Academic Calendar

2. Monthly payment plan available through Transact accessed via the MyCGU student portal

Accepted payment methods includes:

• ACH

• Credit Card

• International Funds Transfer

Students are responsible for reviewing their MyCGU student portal and maintaining their contact information in order to receive updated information on a regular basis. Students should also regularly check their CGU e-mail account as this is the primary method of communication to alert students of account changes, billing due dates, and outstanding balances. No paper bills are sent.

Disputes about items appearing on the student’s invoice must be submitted within 30 calendar days of the original charge using the Petition for Exception to CGU Policy procedure outlined in the Academic Policies section of the Bulletin. All disputes must be made in writing, providing appropriate documentation to support the appeal.

Monthly Payment Plan

Claremont Graduate University offers a monthly payment plan through Transact. Students may enroll each term online through their PeopleSoft account. A nominal administration fee is charged each term; this fee is charged directly by Transact and is nonrefundable.

Third-Party Sponsors & Company Reimbursement

Students who receive complete or partial tuition support from their employer or third-party sponsor must submit a Financial Guarantee Letter to the Student Accounts Office as proof of their participation in a tuition support benefit plan. Letters must be submitted on company or official agency letterhead at the time of registration and include all of the following items:

• Scope of coverage providing specific details about tuition and fees covered; for example, “100% of tuition and fees” or “50% of tuition only.”

• Effective time period. If a financial guarantee letter indicates payment will be made “for the current term,” a new letter is required the following term. If the letter stipulates “for the current school year,” a new letter is required the subsequent school year.

• Authorized signature. The document must be signed by the employer or HR representative.

Deferred Payments

Students with a sponsor’s letter on file may defer payment for up to 60 days from the last day of the semester at no additional cost. The amount deferred is the anticipated payment that will be made by the company or third-party sponsor and may only be deferred if the company or sponsor requires the submission of grades before payment is made to either the student or Claremont Graduate University. If the tuition support is less than 100%, the remaining balance must be paid by the student, either in full at the beginning of the semester or by enrolling in the payment plan.

While individual students bear the ultimate responsibility for payment of their accounts, they may register for the current semester by paying or arranging payment for the portion of their registration costs not covered by a third-party sponsor. Should a student receive a grade of Incomplete, and not qualify for company reimbursement, the deferred tuition and fees for this course are still due within the 60-day time frame. No payment extensions are made beyond the 60 days.

In the event that a student’s company or sponsor defaults on an obligation to make payment on behalf of a student, the student is removed from the deferred payment plan and payment is due immediately. While students may retrieve billing information online, separate itemized invoices are sent on behalf of students to third-party sponsors.

Veterans Education Benefits

In accordance with Section 103 of the Veterans Benefits and Transition Act of 2018, students who have provided valid documentation of GI Bill^® education benefits for a given term will not be charged late payment fees, be denied access to facilities, or be subject to other penalties imposed due to late payment of tuition and/or fees from the VA for up to 90 days.

In cases where a student’s GI Bill^® education benefits cover less than 100% of tuition/fees for a given term, late payment penalties as outlined above will apply for the amount owed to the school by the student. The restriction on penalties does not apply in cases where the student owes additional payment to the school beyond the amount of the tuition and fee payment from VA to the school.

Delinquent Accounts

Accounts are considered delinquent or not current when:

• Payment deadlines are missed
• Remaining balance includes: unpaid tuition, fees, housing, campus fines, student health services, campus safety, library fines, etc.; and loans granted or guaranteed through Claremont Graduate University.

Delinquent accounts:

• Are subject to a monthly late payment fee of 1.5% of the outstanding balance. 

• May not add or drop courses, including continuous registration and doctoral study.

• May not request or receive a copy of their diploma(s) or certificate(s).

• May not request credential recommendations or career services.

• Are subject to restricted access to the library

• International students are ineligible for immigration or SEVIS services and may fall “out of status.”

Students should note: Exceptions are not made for students with in progress financial aid applications. Additionally, loan disbursements for a future award year cannot be used to reduce student account balances in the current award year.

International Students

In addition to the services listed above, international students with delinquent accounts are not eligible for any immigration or SEVIS-related services from CGU. USCIS considers international students with lapses in registration as considered “out of status.” The international student is required to apply for reinstatement of immigration status or must return to the student’s country of origin or last place of residence.

Library Fines

Past due library fines are charged to the student’s account by The Libraries of The Claremont Colleges. Students with outstanding library fines are denied library services, including the privilege of checking out books. Replacement costs for overdue books may be waived when returned, however, minimum maintenance fees may be assessed per book.

Refund Policy

The Claremont Graduate University policy for tuition refunds is consistent with federal regulations and standards for financial aid and higher education.  Refund schedules apply to all enrollment changes in which courses are involved, including leave of absence and withdrawal from the University. 

In order to enroll at CGU each academic year, students must sign the Enrollment and Financial Agreement, which includes the student’s Right to Cancel. Students are eligible for a full refund within 7 calendar days of enrolling or before the first class session (whichever is later). Refunds apply to tuition only. Tuition deposits are nonrefundable.

Specific deadlines are published each year in the Academic Calendar.

Regular Session Courses:

Module 1 and Module 2 Courses:

An $85 fee applies to enrollment changes (adds/drops) made after the final date on which refunds are available for add/drop changes.

Refunds are calculated based upon the date on which a completed Add/Drop Form is processed by the registrar’s office or an academic department. Refunds apply on tuition only. Fees are nonrefundable. In cases where a third party has paid an account on behalf of a student, the refund is made directly to the third party. However, if the third party provides written authorization to the Student Accounts Office allowing the excess funds to be disbursed to the student, the refund will be provided to the student after the initial add/drop period is completed.

Tuition Refund Policy for Students in Online Programs Residing Outside of California

Refunds for online students residing outside of the state of California may be covered by a cancellation and refund policy as required by the higher education regulatory agency in respective locality and will take precedence over the polices listed in the CGU Bulletin. Refunds will be based on unused instructional time and will be prorated on a weekly basis for semester or nontraditional calendars.

Financial Aid and Refunds

Financial aid funds are refunded in accordance with institutional and federal policies. In certain cases, federal refund requirements may supersede the institutional refund policy. Recent changes in the federal student aid refund policy require that a schedule be used to determine how much federal financial aid the student has earned at the time of withdrawal when a student withdraws on or before the 60% point in a period of enrollment. In general, the University must calculate the amount of federal financial aid the student did not earn and return those funds to the appropriate federal aid program. After the 60% point in the period of enrollment, no refund is applicable. Since the federal refund policy does not directly correspond with the institutional policy, students should consult a financial aid counselor before initiating the withdrawal process in order to determine any potential liability owed by the student to the University.

Refund Processing

Refunds are processed only after a credit has posted to the student’s account. Refunds to students whose accounts indicate an anticipated payment (e.g., company reimbursements, estimated loans, etc.) are not possible until the applicable transactions post. Refund processing requires approximately 10-14 business days after the latter of the first day of classes or when the account balance becomes a credit balance. Students are responsible for maintaining up-to-date direct deposit and contact information in the PeopleSoft student portal. While not required, enrolling in direct deposit is highly encouraged, as it is the most expedient and secure way to receive refunds.