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In addition to the University requirements described below, students should refer to their individual program requirements.
Individual degree requirements that are not courses are called milestones. Students must establish active status in order to satisfy a milestone in that term. Milestones may include qualifying exams, research tools, defenses of dissertation proposals and dissertations, and the completion of theses or dissertations. Milestones are recorded on the student’s transcript under a section entitled “Non-Course Milestones.”
While individual programs may have specific policies regarding the completion of milestones, the University sets the following campus-wide guidelines for successful completion of milestones and their relationship to satisfactory academic progress.
- Completion of all milestones must be accomplished within the University’s policies for time to degree.
- Students who fail to pass a milestone may, if permitted by department policy, undertake a second attempt. Second attempts must be completed within one year of the first attempt.
- The University and departments are not required to provide additional opportunities for students who fail their second attempt at passing a milestone.
- Students who are unable to complete a milestone within two attempts may be dismissed from the University and the program.
Completion of coursework and other degree requirements does not automatically mean the student graduates or receives a degree. Additionally, completion of degree requirements is not a guarantee of institutional recommendation for teaching or administrative credentials. Specific degree requirements are detailed in the individual academic program sections.
In addition to individual program requirements, University policy requires the following conditions that apply to all programs and students seeking to graduate and receive degrees from CGU.
Satisfactory Academic Progress
Students who do not meet Satisfactory Academic Progress (SAP) standards may not graduate from CGU.
Registration
Students must be registered during the semester in which they intend to receive a degree or certificate, with the exception of students who have completed all coursework for a degree and intend to graduate during the summer term. Students graduating during the summer term who are not enrolled in coursework must have been enrolled, or on a university-approved leave of absence, during the previous spring term in order to be eligible. Students with loans or other financial aid should understand that loan deferment periods are generally based upon a student’s last semester of enrollment, not the date of graduation.
Full Graduate Standing
Full graduate admission is awarded to individuals who are admitted without reservation and from whom all required application documents have been received. Only students who have full graduate standing may become candidates for a degree.
Degree Requirements Complete status
If all academic and institutional degree requirements, including the removal of outstanding Incomplete grades and receipt by the Registrar’s Office of all forms including all required signatures, are completed prior to the first day of classes for that next semester, the student may not be required to register in the semester of degree conferral. In these cases, the academic department should confirm that all approvals have been recorded prior to the first day of the term and then inform the Registrar’s Office that the student is in “degree requirements complete” status. This status will be recorded on a student’s transcript, they will remain in active status until the first available date of degree conferral and they will not have to register for Continuous Registration or Doctoral Study. This status is only applicable for students who were enrolled at CGU during the term immediately preceding the term of graduation (for fall graduates in degree requirements complete status, enrollment in the preceding spring or summer term is required). Students on a university-approved leave of absence in the previous term, or who are reinstating to the university in the semester of graduation, are not eligible. Students are also not eligible if they are working on additional degrees at CGU that are incomplete.
Declaration of Intent to Receive a Degree
CGU certificates and degrees are conferred by the Board of Trustees upon the recommendation of the faculty of the academic department. Each semester, the Registrar’s Office compiles and submits a list of doctoral, masters, and certificate candidates to the Board for their consideration and approval.
In order to be included on the University’s official degree list, the Intent to Receive a Degree form must be filed by the deadline published in the Academic Calendar . Forms are required from all candidates for certificates as well as for doctoral and master’s degrees.
Intent to Receive a Degree forms are valid only for the declared semester. Upon receipt, students’ names are added to the degree candidacy list and eligibility to enroll in future semesters is cancelled unless the student will continue and pursue another another degree.
In the event that a student does not meet all of the degree deadlines within the intended semester, a new Intent form must be submitted for the next semester in which the student expects to graduate. In addition, enrollment for another semester of Continuous Registration/Doctoral Study may be required.
Completion by Semester Deadline
All degree requirements must be completed by the deadline provided in the Academic Calendar . Completion includes, but is not limited to, receipt by the Registrar’s Office of all final approval forms and, for doctoral students and some master’s students, receipt of the final, revised dissertation or thesis.
Degree Conferral
Degrees are conferred once per term, regardless of the date requirements were completed. See Academic Calendar for specific dates. Degrees are posted to transcripts upon approval of CGU’s Board of Trustees and verification by the Registrar’s Office of the completion of all degree requirements.
Official verification of the student’s degree is provided by CGU transcript. For students who may need interim documentation for employers or other agencies, a letter of degree requirement completion may be requested from the Registrar’s Office after all degree requirements have been submitted, approved, and accepted.
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