[DRAFT] 2024-2025 Bulletin: Policies and General Information 
    
    Jul 13, 2024  
[DRAFT] 2024-2025 Bulletin: Policies and General Information

Student Accounts


Student Accounts, Harper Hall East
Website: 
www.cgu.edu/studentaccounts
E-mail: student.accounts@cgu.edu

Office: (909) 607-2613

Tuition and Fees

Cost of Tuition for 2024-2025 (Summer 2024, Fall 2024, and Spring 2025)

Standard tuition price per unit: $2,020
Art tuition price per unit: $1,660
Executive Management tuition price per unit: $2,500
Teacher Education tuition price per unit: $975

Schedule of Costs by Semester

UNITS

STANDARD

ART

EXECUTIVE
MANAGEMENT

TEACHER EDUCATION
for students matriculated Spring 2022 onwards

4

$ 8,080

$ 6,640

$ 10,000

$ 3,900

6

$ 12,120

$ 9,960

$ 15,000

$ 5,850

8

$ 16,160

$ 13,280

$ 20,200

$ 7,800

12

$ 24,240

$ 19,920

$ 30,000

$ 11,700

15

$ 30,300

$ 24,900

$ 37,500

$ 14,625

16

$ 32,320

$ 26,560

$ 40,000

$ 15,600

Student Services Fee

$ 245

$ 245

$ 245

$ 245

Technology Fee

$ 150

$ 150

$ 150

$ 150

Post course-work, Professional Development, Pathway, and Language courses

Continuous Registration*

$ 1,350

Doctoral Study*

$ 2,500

Languages Workshop

$ 2,350

 

*Continuous Registration (CR, for master’s students) and Doctoral Study (DS, for doctoral students) are used to maintain student status while the student is working on completing degree requirements such as qualifying exams, thesis/dissertation research and composition, and dissertation defense activities. These fees are not incurred when students are enrolled in courses.

 

* Students enrolled in at least 12 units in the same semester may take up to 4 audit units at no extra charge. However, Art students must be enrolled in at least 15 units in the same semester to take up to 4 audit units at no extra charge. Students enrolled in Doctoral Study or Continuous Registration may take 1 audit class for no charge. The class can be worth 2 or 4 audit units.

                                                                                                                                 

** Executive Management courses may not be audited. Audit fees apply to all other non-Executive Management courses.

 

*** Alumni are defined as graduates of Claremont Graduate University who are not currently enrolled and seeking another CGU degree. Instructor approval is required to audit. Audit fees are charged at 100% for alumni students and are not subject to discount. Additionally, for alumni, tuition discounts for more than 12 units do not apply.

 

NOTE: Tuition rates for dual degree students are based on the higher rate of the two programs, regardless of the subject or number of enrolled units. Students are considered dual degree for the duration of their careers, which culminates in the granting of both degrees.

Explanation of Basic Tuition and Fees

Claremont Graduate University reserves the right to change tuition and other fees at any time. New and returning students are required to pay the tuition assessed in a given semester. All charges must be paid in full for completed terms before the student is permitted to register, or receive their diploma.

Institutional fees: for each semester of registration (in courses, continuous registration, or doctoral study), students are required to pay a CGU Student Service Fee and a Technology Fee, both of which are nonrefundable. The CGU Student Service Fee helps offset a small portion of the operating costs of the various nonacademic and student support services provided by the University. The Technology Fee supports campus labs, technology services, and technology infrastructure and development.

Continuous Registration Fee: Master’s students who are not enrolled in coursework for the semester must register for continuous registration during the registration period. New students and students in the first semester of a new program at CGU may not register for continuous registration. Payment of the continuous registration fee is mandatory until all requirements for the master’s degree have been met, including submission of the approved thesis or critique and payment of binding fees if the thesis is not submitted electronically. This provision applies equally to students not in residence.

Doctoral Study Fee: Doctoral students who are not enrolled in a unit-earning course or dissertation research must register for doctoral study during the  registration  period.  New students  and  students  in  the  first semester  of a  new program at CGU may not  register for doctoral study.  Payment  of the doctoral study fee is mandatory until all requirements for the degree have been completed, including submission of the approved dissertation and payment of binding fees if the dissertation is not submitted electronically. This provision applies equally to students not in residence.

Other Fees

CGU Fee Schedule 2024 – 2025
FEE NAME AMOUNT DEFINITION
MANDATORY FEES
Application Fee 80.00 Non-refundable application fee.
Student Service Fee 245.00 Applies to students in degree and special programs in all semesters of registration, including summer. The fee is used to fund and support administrative, shared and support services. Applies to all enrolled students for each semester of registration, including summer, and for students on leave of absence. Non-refundable fee. Also applies to 0-unit only enrollment.
Technology Fee 150.00 Applies to enrolled students in all semesters, including Summer, and for students on leave of absence. Strategically invest in instructional technologies and technology in support of the student learning experience in order to provide its students and faculty with a preeminent environment for digitally facilitated teaching and learning.  Specifically, this fee provides ubiquitous access to CGU learning content and systems over wired and wireless campus network; supports innovative pedagogy through improvements to  learning spaces that foster student engagement and success via active, participatory approaches for in-person and distance learning; enhances CGU’s learning and collaboration environments, both virtual and physical, through solutions such as the online learning management system (LMS), referred to as “Canvas” and a variety of software solutions such as Apporto virtual lab, SPSS, SAS, Zoom, Microsoft 365 and ArcGIS to name a few. Non-refundable fee. Also applies to 0-unit only enrollment.
Transcripts (hard copy) 14.50 Order online.
Transcripts (electronic) 12.00 Order online.
CONTINGENT FEES
Delinquent Account  1.50% Monthly fee assessed at 1.5% of total outstanding balance due.
Diploma Remailing 10.00 For remailing of diploma due to an incorrect or outdated mailing address. If rush needed, see “Expedited Mail” shipping fees.
Diploma Replacement  45.00 For replacement or additional copy of diploma. If rush needed, see “Expedited Mail” shipping fees.
Enrollment Change 85.00 For changes to student enrollment made after the last day to drop without a “W,” as noted on the Academic Calendar.
Expedited Mail (Diplomas) 30.00/55.00 $30.00 Domestic/ $55.00 International (Fees for FedEx)
Int’l Student Services Fee* (Subject to change) 1437.00 Applies to all international students (F-1 and J-1 student visa only) who are registered in coursework, doctoral study, or continuous registration. The fee is assessed each academic year and covers Fall, Spring, and Summer for annual accident and sickness plans and administrative fees. Non-refundable fee.
Late Registration 170.00 For initial term registrations after the registration deadline specified in the Academic Calendar. Does not apply to new students registering for their first semester, nor to changes made after initial registration through the Add/Drop deadline.
Reinstatement 250.00 Applies to students requesting reinstatement. Students whose last semester of enrollment was more than five years previous must submit a new application through the Admissions Office. Non-refundable fee. 
Student Health Insurance Plan Fee*
(Subject to change) 
6183.00 Applies to full-time domestic graduate students who are registered in 6 units or more (students are required to enroll or waive out). The fee is assessed each academic year and covers Fall, Spring, and Summer. Non-refundable fee.
Parking Fee 20.00 Charged once per academic year, based on term of parking registration with Campus Safety.
Returned Check Fee 35.00 Applies to physical check payments that are returned to CGU unsuccessful, for reason codes including but not limited to, non-sufficient funds, account closed, etc.

Explanation of Other Fees

Admissions Acceptance Deposit. Students who accept an offer of admission from CGU must pay a $300 ($750 for Drucker School) nonrefundable deposit.  When matriculated, this amount is credited to the student’s account and applied toward tuition.

Diploma Replacement Fee.  Replacement of CGU diplomas lost or damaged or requested as a result of the graduate’s change of name.

Returned Check Fee. In those cases where one check is used to pay the tuition and fees of more than one student, this fee will be charged to each student account if the check is returned for any reason.

Payments

The CGU Student Accounts Office processes payments and provides other support services related to students’ accounts.

Tuition and Fees

Two options are available for payment of tuition and fees.

  1. Payment in full by the date established each semester and announced on the Academic Calendar
  2. Enrollment in a monthly payment plan through Transact accessed via the MyCGU portal

Payments may be made by checking or savings account, credit card, or international funds transfer, all of which are accessed in PeopleSoft in the  Financial Account section of the student record.

  • Pay by Credit Card
  • Pay by International Funds Transfer

To ensure that students receive updated information on a regular basis, students are advised to check their PeopleSoft accounts regularly and maintain updated contact information. No paper bills are sent, however, e-mail alerts are sent to remind students of billing due dates and to announce when invoices are available for viewing online.

Invoice data is a compilation of information from many different departments that utilize the student’s account as a way of charging or reimbursing a student. Tuition charges are assessed at  the beginning of each semester  regardless of the start date of the course. Students are responsible for the balance due on each monthly invoice. Any anticipated adjustment to a student’s account that is not reflected on the current invoice is not considered until the change is actually noted on the account. To avoid late payment fees, all payments must he received in the Student Accounts Office by the payment deadline.

Disputes about items appearing on the student’s invoice must be submitted within 30 calendar days of the original charge using the Petition for Exception to CGU Policy procedure outlined in the Academic Policies section of the Bulletin. All disputes must be made in writing, providing appropriate documentation to support the appeal.

Monthly Payment Plan

Claremont Graduate University offers a monthly payment plan through Transact. Students may enroll each term online through their PeopleSoft account.

Delinquent Accounts

Accounts are considered delinquent or not current when payments are not received by Student Accounts by the payment due date each semester. Payments include tuition and fees; fees for university services such as graduate student housing, student health services, campus safety, library fines, etc.; and loans granted or guaranteed through Claremont Graduate University. Exceptions are not made for students with financial aid applications in progress. In addition, loan disbursements for a future award year cannot be used to reduce student account balances in the current award year.

Delinquent accounts are subject to a monthly late payment fee of 1.5% of the outstanding balance. Students with delinquent accounts are not eligible to:

  • Enroll in regular classes, continuous registration, or doctoral study
  • Request diplomas
  • Request credential recommendations or career services

International Students. In addition to the services listed above, international students with delinquent accounts are not eligible for any immigration or SEVIS-related services from CGU. USCIS considers international students with lapses in registration as considered “out of status.” The international student is required to apply for reinstatement of immigration status or must return to the student’s country of origin or last place of residence.

Library Fines. Past due library fines are charged to the student’s account by The Libraries of The Claremont Colleges. Students with outstanding library fines are denied library services, including the privilege of checking out books. Replacement costs for overdue books may be waived when returned, however, minimum maintenance fees may be assessed per book.

Company Reimbursement and Third-Party Sponsors. Students who receive complete or partial tuition support from their employer or third-party sponsor must submit a letter to the Student Accounts Office as proof of their participation in a tuition support benefit plan. Letters must be submitted on company or official agency letterhead at the time of registration and include all of the following items

  • Scope of coverage: providing specific details about tuition and fees covered; for example, “100% of tuition and fees” or “50% of tuition only.”
  • Effective time period: if the letter reads “for the current term,” a new letter is required the following term. If the letter stipulates “for the current school year,” a new letter is required the subsequent school year.
  • Authorized signature: document must be signed by the employer or HR representative.

With a sponsor letter on file, students may defer payment for up to 60 days from the last day of the semester at no additional cost. The amount deferred is the anticipated payment that will be made by the company or third-party sponsor and may only be deferred if the company or sponsor requires the submission of grades before payment is made to either the student or Claremont Graduate University. If the tuition support is less than 100%, the remaining balance must be paid by the student, either in full at the beginning of the semester or by enrolling in the payment plan.

While individual students bear the ultimate responsibility for payment of their accounts, they may register for the current semester by paying or arranging payment for the portion of their registration costs not covered by an employer or sponsor. Should a student receive a grade of Incomplete, and not qualify for company reimbursement, the deferred tuition and fees for this course are still due within the 60-day time frame. No payment extensions are made beyond the 60 days.

In the event that a student’s company or sponsor defaults on an obligation to make payment on behalf of a student, the student is removed from the deferred payment plan and payment is due immediately. While students may retrieve billing information online, separate itemized invoices are sent on behalf of students to third-party sponsors.

Veterans Education Benefits and Third-Party Sponsorship

In accordance with Section 103 of the Veterans Benefits and Transition Act of 2018, students who have provided valid documentation of GI Bill® education benefits for a given term will not be charged late payment fees, be denied access to facilities, or be subject to other penalties imposed due to late payment of tuition and/or fees from the VA for up to 90 days. In cases where a student’s GI Bill® education benefits cover less than 100% of tuition/fees for a given term, late payment penalties as outlined above will apply for the amount owed to the school by the student. The restriction on penalties does not apply in cases where the student owes additional payment to the school beyond the amount of the tuition and fee payment from VA to the school.

Refunds

The Claremont Graduate University policy for tuition refunds is consistent with federal regulations and standards for financial aid and higher education.  Refund schedules apply to all enrollment changes in which courses are involved, including leave of absence and withdrawal from the University. 

In order to enroll at CGU each academic year, students must sign the Enrollment and Financial Agreement, which includes:

Right to Cancel

“I understand that, if I have paid tuition and fees but do not plan to enroll in classes for a semester or module, I must cancel my registration through a registration (Add/Drop) form to receive a refund, and that the semester or module to be cancelled and reason for cancellation must be included. I understand that pursuant to California Educational Code § 94909, I have the right to cancel this enrollment agreement and obtain a refund of charges paid through attendance at the first class session or the seventh day after enrollment (whichever is later) as long as a Registration (Add/Drop) Form cancelling enrollment is received in the Registrar’s Office no later than the seventh day after enrollment. I understand that I will receive a full refund of charges paid to Claremont Graduate University except for the nonrefundable tuition deposit. If I cancel registration, I further understand that I will lose any medical insurance coverage and benefits if I purchased it through Claremont Graduate University.”

Specific deadlines are provided each semester in the Academic Calendar.

Full-Semester Courses:  
Before the end of the second week of classes 100% refund
After the second week, before the end of the fourth week of classes 75% refund
After the fourth week, before the end of the sixth week of classes 50% refund
After the sixth week of classes No refund
   
Module Courses:  
Before the end of the first week of classes 100% refund
After the first week, before the end of the second week of classes 75% refund
After the second week, before the end of the third week of classes 50% refund
After the third week of classes No refund

An $85 fee applies to enrollment changes (adds/drops) made after the final date on which refunds are available for add/drop changes.

Refunds are calculated based upon the date on which a completed Add/Drop Form is processed by the registrar’s office or an academic department. Refunds apply on tuition only. Fees are nonrefundable. In cases where a third party has paid an account on behalf of a student, the refund is made directly to the third party. However, if the third party provides written authorization to the Student Accounts Office allowing the excess funds to be disbursed to the student, the refund will be provided to the student after the initial add/drop period is completed.

Tuition Refund Policy for Students in Online Programs Residing Outside of California

Refunds for online students residing outside of the state of California may be covered by a cancellation and refund policy as required by the higher education regulatory agency in respective locality and will take precedence over the polices listed in the CGU Bulletin. Refunds will be based on unused instructional time and will be prorated on a weekly basis for semester or nontraditional calendars.

Financial Aid and Refunds

Financial aid funds are refunded in accordance with the tuition reduction and federal policies. In certain cases, federal refund requirements may supersede the institutional refund policy. Recent changes in the federal student aid refund policy require that a schedule be used to determine how much federal financial aid the student has earned at the time of withdrawal when a student withdraws on or before the 60% point in a period of enrollment. In general, the University must calculate the amount of federal financial aid the student did not earn and return those funds to the appropriate federal aid program. After the 60% point in the period of enrollment, no refund is applicable. Since the federal refund policy does not directly correspond with the institutional policy, students should consult a financial aid counselor before initiating the withdrawal process in order to determine any potential liability owed by the student to the University.

Refund Processing

Refunds are processed only after a credit has posted to the student’s account. Refunds to students whose accounts indicate an anticipated payment (e.g., company reimbursements, estimated loans, etc.) are not possible until the applicable transactions post. Refund processing requires approximately 10 business days. Students are responsible for ensuring that direct deposit information and contact information are current in the PeopleSoft portal to avoid delays in the receipt of refunds and financial or other University correspondence.