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See Addendum to this Bulletin for an updated version of this policy.
CGU designates all University faculty, staff, and students with significant responsibility for student and campus activities (e.g. Community Assistants) as “Campus Security Authorities (CSAs).
CSAs are required to fill out a Campus Security Authority (CSA) Incident Report Form (https://tccsforms.services.claremont.edu/csa/) when they become aware of allegations of Clery Act crimes they receive in their capacity as CSAs, that occur on campus, in residence facilities, in non-campus property utilized by the institution and on public property adjacent to the campus. For questions or clarification about what is Clery reportable, Campus Safety or the Dean of Students Office is available as a resource. CSAs are not responsible for reporting incidents that they learn about in an indirect manner (e.g. hallway conversations, in-class discussions, on-line postings or group presentations, etc.).
Crimes that should be reported by a “Campus Security Authority” are:
- Murder and non-negligent manslaughter
- Negligent manslaughter
- Forcible sex offenses
- Non-forcible sex offenses
- Robbery
- Aggravated assault
- Burglary
- Motor vehicle theft
- Arson
- All hate crimes involving bodily injury
- All liquor, drug or weapons law violations resulting in an arrest
At the request of the victim(s) identifying information may be excluded from a CSA report (e.g. name, initials, contact information, etc.) However, enough information needs to be provided to properly classify the information of the Clery Act crime.
Exemptions:
- Counseling and Psychological Services
- Pastoral counselors (if associated with and recognized by a religious order or demonstrated as someone who provides confidential counseling and is functioning within the scope of that recognition as a pastoral counselor)
- A faculty member who does not have any responsibility for student and campus activity beyond the classroom. (If faculty supervise students such as Teaching Assistant’s, Research Assistants or any other student, they are not considered exempt).
Responsible Employees
A Responsible Employee is any university employee who is not a confidential employee. A “responsible employee” is an employee:
- Who has the authority to take action to redress sexual harassment/violence, or
- Who has been given the duty of reporting incidents of sexual harassment/violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee, or
- That a student/employee could reasonably believe has either the authority or the duty listed above.
- Student-employees are considered Responsible Employees when disclosures are made to them in their capacities as employees
It is considered official notice to the institution if a responsible employee “knew, or in the exercise of reasonable care should have known” about the harassment/violence. This includes incidents that are reported directly, are witnessed, or are reported by a third party, posted on fliers around campus, published in a local newspaper, etc. - all of these should be reported to the Title IX Coordinator.
Examples of harassment/violence:
- Sexual Misconduct
- Sexual Assault/Non-Consensual Sexual Penetration
- Sexual Assault/Non-Consensual Sexual Contact
- Stalking
- Sexual Exploitation
- Sexual Harassment or Gender-Based Harassment
- Sexual Discrimination or Gender Based Discrimination
- Intimate Partner Violence
- Dating Violence
- Domestic Violence
For Title IX compliance, all Claremont Graduate University employees who are designated as supervisors, with the exception of mental health counselors and ombuds officers, are considered “responsible employees.” This includes some select graduate student employees such as community assistants (CAs).
Also considered responsible employees are all Campus Safety Officers, student affairs staff, human resources staff, academic advisors, faculty, instructors, graduate teaching assistants, research assistants, graduate students that are supervising other students, and individuals designated as Campus Security Authorities.
The role of a responsible employee is to report allegations of sexual harassment/violence that takes place on or off campus to the Title IX Coordinator to maximize the institution’s ability to investigate and potentially address and eliminate sexual harassment/violence. The responsible employee should NOT attempt to determine if the harassment/violence actually did occur, or if a hostile environment is being created.
Responsible employees interacting with a person disclosing an incident of Sexual Misconduct and Other Prohibited Conduct of a sexual nature should explain their obligation to provide CGU’s Title IX Coordinator with all relevant details, and provide assurance that only people who need to know will be told about the incident.
The information that will be reported includes all the relevant information that the individual has shared and that may be useful in the investigation. This includes names of the alleged perpetrator, the student/employee who experienced the alleged harassment/violence, any other student/employee involved, and the date, time, and location of the alleged incident.
Exemptions
- Counseling and Psychological Services
- Student Health Services
- Ombudsman
- Empower Center
- Pastoral counselors (if associated with and recognized by a religious order or demonstrated as someone who provides confidential counseling and is functioning within the scope of that recognition as a pastoral counselor)
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