The policies and procedures in this Bulletin constitute requirements for all CGU students as of the archived year. New policies and procedures may be approved and implemented following the publication of this Bulletin. Students beginning a degree program are expected to meet the requirements documented in the archived Bulletin for the year they enter a program. Students are expected to make satisfactory progress (see Satisfactory Academic Progress (SAP) ) toward their degree, as determined by University policy and the policies of their respective programs.
Enrollment and Registration
Registration information and course schedules for each semester are published on the CGU website (www.cgu.edu/register) prior to the start of the registration period. Continuing students register for courses for the upcoming semester during the registration period announced by the Registrar’s Office and published at www.cgu.edu/register. All tuition and fees must be paid or payment arrangements made prior to the start of the term. New students obtain registration information through their academic departments prior to the beginning of their first semester of coursework.
The registration and enrollment process at Claremont Graduate University is managed through a number of deadlines to comply with various federal regulations and institutional academic practice. These deadlines, announced in the academic calendar, govern the applicability of changes to student study lists–the courses that a student is undertaking in a particular semester–and any refunds that may be entailed. Failure to comply with registration deadlines may result in late fees and other penalties.
In order to enroll in courses, students must clear any outstanding obligations and holds on their student accounts. Impediments to eligibility for registration include financial obligations to the University, unmet academic and admissions requirements, unsatisfactory academic progress, and exceeded time to degree. To avoid lates fees and other penalties, students are responsible for addressing all impediments to registration within the registration deadlines.
Continuous Enrollment and Student Status
To maintain student status, students must be enrolled on a continual basis through the fall and spring semesters. Summer is an optional semester and enrollment during summer is not required to maintain student status.
Full-time status is equivalent to at least 8 units of study in a given semester and up to 16 units depending upon specific academic program requirements. Students who have completed their coursework requirements and who are enrolled in Continuous Registration or Doctoral Study are considered full-time students. Details about Continuous Registration and Doctoral Study are described later in this section.
Auditing a Course
Students may audit courses with the permission of the instructor of the course. Fees for auditing courses are disclosed in the Tuition & Fees schedule published by Student Accounts (www.cgu.edu/studentaccounts).
To audit courses without additional fees, students must be registered for the semester and enrolled in at least 12 units. Art students must be enrolled in at least 15 units. Continuing students who are not enrolled in a unit-earning course must be registered for Continuous Registration of Doctoral Study in order to audit one class free of charge.
Executive management courses are not offered on an audit basis.
Course Changes (Add /Drop)
After registration closes, students may still make changes to their course schedules through the last day of the semester. Changes made after the Add/Drop deadlines announced in the academic calendar may incur late fees and/or transcript notations, such as a W (Withdrawn) grade. Certain requests may require submission of an academic or financial petition. All changes must be made within the semester. Request for changes are not accepted after the last Friday of the semester.
Students make changes to their schedules either through the student portal or by submission of a Change In Registration (Add/Drop) Form to their academic departments. Forms and procedures are available on the registrar’s website (www.cgu.edu/register).
Students are responsible for any additional tuition charges that may result from adding courses. If dropped courses result in lower tuition charges, refunds are made in accordance with the University’s refund policy (see Expenses and Financial Aid or www.cgu.edu/studentaccounts). Students are advised to consider the effect that adding or dropping units may have on financial aid eligibility or immigration status and are urged to consult with the appropriate university administrators prior to making any changes.
Changes to a student’s degree program, field, or concentration must be approved by the student’s faculty advisor and the dean of the school using the appropriate Change of Degree or Field Form. Upon approval, changes become effective at the beginning of the next semester.
Term-based transactions include all activities that affect the student’s record and account within a given semester. Therefore, all registrations, changes to registration, payment and/or payment arrangements must be made prior to the end of the term/semester in which a student is taking a class. No changes will be made after the last day of the semester.
For International Students
U.S. Immigration and Customs Enforcement (ICE) requires that all international students on a J-1 or F-1 visa be enrolled full time (8 units minimum) during both fall and spring semesters. Before making any enrollment changes, international students should consult the international student coordinator.
Additionally, F-1 and J-1 international students enrolled at CGU are responsible for adhering to ICE requirements for the Student Exchange and Visitor Information Systems (SEVIS) Program. For specific requirements and documentation, refer to the CGU website at www.cgu.edu/international.
Withdrawal From Courses
If unable to complete a semester of studies, a student has a number of options. A leave of absence (discussed in the next section) should be considered where circumstances warrant a temporary period away from studies. Students are cautioned about the manner of withdrawal, however, since withdrawal from the University may require reinstatement or readmission if a student status is not maintained.
Students withdrawing from all courses, tutorials, seminars, and research during a given semester should substitute enrollment in Continuous Registration (master’s students) or Doctoral Studies (doctoral students), whichever is appropriate. These registrations maintain student status and permit the student to return to the University to complete degree requirements at a later date.
Unless a leave of absence is granted, students who withdraw from one or more courses are assessed the applicable fees according to the Refund Schedule established by Student Accounts (www.cgu.edu/studentaccounts). Late change fees and the W (Withdrawn) grade notation on the student’s transcript may also apply.
Students are advised to consult with financial aid and student accounts representatives to determine the financial implications of any withdrawal activity before proceeding.
Leaves of Absence
The vice president for student services and dean of students for the University grants leaves of absence for military service, family leave, medical disability, or financial hardship. Students must submit a Leave of Absence Request Form along with supporting documentation. Leaves of absence are granted for one semester and are not automatically renewed. During such leaves, students are exempt from paying Doctoral Study or Continuous Registration fees, but retain access to the library and its facilities.
Medical disability, military service, and family and financial hardship leaves extend the time limit for completion of degree requirements by the period of the leave of absence.
Research Leave of Absence
In exceptional circumstances, permission for leaves of absence of up to one year for full-time research or other activities directly related to the student’s academic program may be approved. Research leaves are processed by the vice president for student services and dean of students and are granted by the provost and vice president for academic affairs based upon recommendations from the student’s major advisor and dean of the school. During such leaves, the student is exempt from paying Doctoral Study or Continuous Registration fees to maintain student status. Research leaves do not affect the time limit for the completion of degree requirements.
Involuntary Medical Leave of Absence
It is the policy of Claremont Graduate University that if any student, because of an apparent medical or psychological condition, poses a threat to the physical well-being of him/herself or to any other member of the University or the Claremont Colleges community, or poses a threat of serious destruction to property, such student may be placed on an involuntary medical leave of absence. This policy applies to medical and psychological problems only, and not to matters solely of a disciplinary nature. A copy of the procedures for implementation of this policy may be obtained from the dean of students.
Withdrawal from CGU
Students are withdrawn from the University for failure to maintain student status. Students who do not adhere to registration deadlines and do not register by the Add/Drop deadline (the end of the first two weeks of the fall or spring semester), are automatically withdrawn from CGU. Students may also submit a written request to be withdrawn from CGU. Withdrawal from CGU is noted on the student’s transcript.
Any student working with faculty to fulfill degree requirements must be a registered student and maintain continuous student status.
Students who have withdrawn from their graduate programs for one full semester or exceeded institutional time requirements/limits (time requirements/limits are described later in this section of the Bulletin), and who have not been terminated for academic or disciplinary reasons, may request reinstatement to CGU. Former students may request reinstatement only to their previous academic program and degree type. A Request For Reinstatement form (available from www.cgu.edu/registrar/) must be submitted to the appropriate faculty chair or dean, and should be accompanied by a reasonable timetable for completing all remaining degree requirements.
Reinstatements are recommended by the faculty, approved by the dean of the school, and processed by the Registrar’s Office. At the discretion of the academic program, the student may be required to repeat or augment portions of prior work. Any prior financial obligation to CGU must be cleared before reinstatement will be granted.
A nonrefundable reinstatement fee is required (see www.cgu.edu/studentaccounts).
Student Enrollment Status Verification and Loan Deferment
For loan eligibility and deferment purposes, a student registered for at least 8 units is considered to be a full-time student. A student registered for at least 4 units is considered to be a half-time student. The Registrar’s Office verifies student status upon the written request of the student. A Status Request Form is available from the registrar’s website (www.cgu.edu/registrar).
A doctoral student, who is registered for Doctoral Study after completion of the required number of units for the degree, is considered a full-time student until completion of the seventh year after first registration. This period is reduced by the amount of transfer credit approved. If one year of transfer credit is granted, the full-time designation continues only until completion of the sixth year after first registration.
A master’s degree student, who is registered for Continuous Registration after completion of the required number of units appropriate to the degree program, is considered a full-time student until completion of the fifth year after first registration. For some master’s degree programs–such as for the MBA program–a student is considered to be full-time until completion of the sixth year. A student registered in the Teacher Education Internship Program is considered a full-time student for purposes of loan eligibility and deferment while taking a minimum of four units of coursework in the fall or spring along with the teaching internship.
Approved leaves of absence for research do not extend these calendar limits. However, leaves of absence for medical disability, military service, and family or financial hardship do extend the time limit allowed for completion of a degree.
It is the responsibility of the student to meet all the degree requirements outlined in this section and any other applicable requirements within the specific academic program sections of this Bulletin.
Claremont Graduate University recognizes the responsibilities of both faculty and students to ensure that course work is evaluated and submitted in a timely manner so that transcripts accurately reflect the historical chronology of student achievement at CGU.
Students receive a grade point average (GPA) for all work completed at CGU. A single GPA is earned and determined from all courses taken at CGU regardless of the student’s programs or enrollment or enrollment status.
CGU uses a 4.0 scale for determining grade point average as follows.
Grading notations are explained as follows.
||Incomplete. Temporary grade. At the instructor’s discretion, an Incomplete may be given in any course for which the student has not completed the required work by the end of the semester, but the instructor feels the student can satisfactorily complete within a reasonable time period. See the section on Incompletes.
||Satisfactory, equivalent to a B. For satisfactory work. Recommended for reading, research, and independent study courses. This grade is not factored into the student’s GPA.
||Unsatisfactory. For unsatisfactory work in any course. A course for which a U is assigned does not fulfill academic, degree, or residency requirements. For GPA calculations, the factored point value is 0.
||Withdrawal. The withdrawal designation indicates a student’s withdrawal from a class after the last date to drop classes in the semester.
||Unreported Evaluation. This permanent grade replaces the GP designation when an instructor fails to report a grade for student performance in a course by the end of the following semester. This grade is also assigned if the instructor fails to report a grade for any course by the semester deadline for submission of grades. This grade is not factored into the student’s GPA. A course for which a Y is assigned does not fulfill academic, degree, or residency requirements.
||Audit. Successful completion of an audit.
||Grade Pending. Temporary grade. At the instructor’s discretion, a GP may be assigned to allow more time for evaluation of student work. When no grade is assigned in the term following the semester in which the course was originally taken, the grade becomes a Y (Unreported Evaluation). This grade is not factored into the student’s GPA. See the section on Pending and Missing Grades.
When an Incomplete grade is assigned, the instructor and the student must complete an Incomplete Grade Submission and Student Contract for Course Completion form. The form, which is filed with the Registrar’s Office, documents all of the following items.
- A deadline for submitting outstanding work on the course. This deadline may not exceed one calendar year from the date a grade for the course was originally due. Before Fall 2010, this period was limited to one semester for Management courses.
- An alternate grade. The instructor may, but is not required to, document on the form the grade that the student would have received based upon actual work submitted during the semester the course was held.
- Details of the outstanding work to be submitted by the student.
A limited number of extensions may be granted on a semester-to-semester basis, provided a Request for Extension of Incomplete form is submitted while the course displays as Incomplete on the student’s transcript.
If the Incomplete is not replaced by another grade within the specified time, the Incomplete is replaced by the alternate grade identified by the instructor on the Incomplete Grade Submission and Student Contract for Course Completion form. If no alternate grade is identified, the grade defaults to U (Unsatisfactory).
Prior to Summer 2010, the default for Incomplete grades was PI (Permanent Incomplete). The PI is a permanent grade and may not be changed without filing a Grade Submission/Replacement Petition and obtaining the approval of the dean. Courses for which a student has received a PI do not count toward a student’s academic, degree, or residency requirements. These courses may be repeated, requiring subsequent enrollment and the payment of additional tuition.
Pending and Missing Grades
Faculty are required to submit grades for each student enrolled in a course or academic activity within the timeframe established by and published in the academic calendar. In exceptional circumstances, instructors may issue an I (Incomplete) or GP (Grade Pending) notation.
The GP is used when the student has completed the course work, but a grade cannot be submitted before the semester’s deadline. A final grade must be submitted by the end of the following semester or the grade is replaced by a Y (Unreported Evaluation) grade. The Y designates the failure of the instructor to report a grade. The student’s GPA is not penalized, but neither can the course be used to fulfill any academic, degree, or residency requirements.
Except for unusual and extenuating circumstances, the Y grade is assigned when the instructor fails to report any grade by the semester deadline for grade submission. This policy does not apply to non-graded courses or courses, such as Doctoral Study, for which no grade is required.
Requests to change a Y grade are governed by the policy on Grade Changes.
Changes to grades should be rare, except in the case of replacing an I (Incomplete) or GP (Grade Pending). Faculty may submit changes to student grades using the Grade Submission/Replacement Petition. The approval of the dean of the program or school is required on all requests to change grades.
All grade changes, except for changes from I and GP, are noted on the transcript with the specific date of the grade change and the original grade assigned.
Extensions of Time for Completion of Degree
The normal time limit for completion of a master’s degree is five years from the date of initial enrollment. Six years are permitted for the MBA and the EMBA For doctoral programs, the anticipated time commitment is seven years. These limits may vary based on the program, leaves of absence, and any transfer credit accepted. Transfer credit affects the time limit for doctoral students only.
Students who find it necessary to exceed the time limits must request an Extension of Time to continue their degree programs. Students must complete the Extension of Time to Degree form (available at www.cgu.edu/registrar) and secure the approval of the faculty advisor and the dean of the school. The academic department submits the signed form to the Registrar’s Office for processing.
The first extension is granted for a period of up to one year to students enrolled in a master’s program and up to two years for students enrolled in a PhD program (except for psychology students). Subsequent extensions are granted for a period of one year.
Standards of Academic Honesty
Students at Claremont Graduate University are expected to adhere to the highest standards of academic honesty in the performance of all academic work. A student shall be subject to disciplinary action for any form of academic dishonesty, including but not limited to cheating, plagiarism, forgery, and the use of materials prepared by another (whether published or not, including commercially prepared materials) without appropriately crediting the source. The University follows procedures that provide the student with safeguards appropriate to the nature of the alleged violation and the potential penalty. Disciplinary sanctions may range from an official warning to the expulsion of the student from Claremont Graduate University. A description of procedures is available in the Academic Honesty section and on the webpage of the vice president for student services and the dean of students.
Satisfactory Academic Progress
The general requirements for satisfactory academic progress can be found in the Satisfactory Academic Progress (SAP) section.
Use of Computer Resources
The University expects all students to adhere to policies and procedures governing the use of computer and electronic-based information resources. Copies of student user rights and obligations are available in the institutional handbook on the CGU web page (www.cgu.edu/handbook). Users are responsible for becoming familiar with these conditions.
Courses offered by Claremont Graduate University, and selectively by the five undergraduate Claremont Colleges, Keck Graduate Institute, and the Claremont School of Theology, are open to graduate students. Courses numbered 200 and above carry graduate credit. Courses and seminars numbered from 300 to 600 normally serve as the primary programs for graduate students. Generally, 200 level courses are open only to master’s and first-year doctoral students.
Students wishing to enroll in undergraduate courses at the Claremont Colleges numbered below 200 must obtain approval of the instructor and their faculty advisors. A CGU Registration Form for Courses Offered at the 5C must be completed and submitted to the Registrar’s Office. The student’s department must approve the course for graduate credit and students receiving credit for such courses are required to do work of graduate caliber. All courses are recorded on the student’s transcript with or without credit, as appropriate.
In addition to general courses, Claremont Graduate University offers individualized instruction on a wide range of topics through the following types of courses.
- 397 - Tutorial Reading (Master’s level)
- 398 - Independent Study (Master’s level)
- 399 - Master’s Thesis Research
- 495 - Doctoral Research
- 497 - Tutorial Reading (Doctorate level)
- 498 - Independent Research/Doctoral Research
These types of courses are commonly referred to as Independent Study course. Students enroll in an Independent Study activity by completing an Enrollment Contract and Registration Form for Independent Study Coursework Credit (available at www.cgu.edu/registrar). To avoid late registration penalties, the completed and approved form must be filed with the Registrar’s Office prior to the Add/Drop deadline for the applicable semester.
Complete instructions for enrolling in Independent Study activities are available at www.cgu.edu/register.
Advancement to Candidacy for a Degree
Admission to the University and the passing of coursework do not automatically advance a student to candidacy for a degree or guarantee institutional recommendation for a teaching or administrative credentials. Policies regarding advancement to candidacy are detailed below and in the individual academic program sections.
Completion of Degree Requirements
All students must be registered during the semester in which they intend to receive a degree. The student must submit the Intent to Receive a Degree form and Degree Completion Survey (both available at www.cgu.edu/registrar) to the Registrar’s Office by the deadline for submission of Intents announced in the academic calendar. Additionally, the student must meet the degree requirements deadline for the completion of degree requirements and the submission of substantiating documentation to the Registrar’s Office in order for the degree to be granted.
The Intent form is valid only for the semester in which it was originally filed. In the event that a student does not meet all of the degree deadlines within the intended semester, a new Intent to Receive a Degree form must be submitted for the next semester in which the student expects to graduate. If all academic and institutional degree requirements, including the removal of outstanding Incompletes, are finished prior to the first day of classes for that next semester, the student need not register for that semester even though the degree will be granted during that term.
A student requesting an exception to any degree requirement must submit an Academic Petition (available at www.cgu.edu/registrar) to the Registrar’s Office. Supporting documents, along with the endorsement of the student’s faculty advisor and the dean of the school, must accompany the petition.
Master of Arts Degree
Claremont Graduate University accepts candidates for the degree of Master of Arts in the fields listed below.
|Applied Women’s Studies
Arts and Cultural Management
History and Archival Studies
International Political Economy
Literature and Creative Writing
Literature and Film
Politics, Economics, and Business
Public Policy and Evaluation
Religion and American Politics
Women’s Studies in Religion
Master of Science Degrees
Claremont Graduate University offers the degree of Master of Science in the following fields.
Health Information Management
||Human Resources Design
Information Systems and Technology
Other Master’s Degrees
Claremont Graduate University also offers the following master’s degrees.
|Executive Master of Business Administration
Master of Business Administration
Master of Fine Arts
Master of Philosophy in English
Unit Requirement. Completion of the master’s degree requires a minimum of 30 units of graduate credit. See specific academic program sections in this Bulletin to confirm the number of units required. A student whose program includes a thesis or critique may, on faculty recommendation, receive a maximum of 6 units of credit for thesis research. Four units of credit may be awarded for writing a critique.
Transfer of Credit. Credit may be transferred toward a master’s degree under the same general conditions as those governing transfers for the PhD No more than 15 semester units or their equivalent may be transferred into master’s programs requiring 60 units; no more than 10 into those requiring 48 units; and no more than 6 into those programs requiring fewer than 48 units. In all cases, students should inquire about the requirements and evaluation procedures for their program of enrollment. Further information and the Transfer of Credit form is available at www.cgu.edu/registrar.
Residence and Time Requirement/Limit. All requirements for the master’s degree must be completed within five calendar years of the student’s initial enrollment at Claremont Graduate University. The allotted time is increased to six years for the MBA and EMBA programs. The student must be enrolled continuously, either for credit or through Continuous Registration, until the degree is earned. See the Degree Regulations section regarding petitions for extension of time.
Continuous Registration. Master’s degree students are required to maintain continuous registration until all requirements for the degree have been met, including, if applicable, approval of a thesis or critique and the payment of binding fees. A student not enrolled in coursework or thesis research is required to register for Continuous Registration (400M). Students who do not maintain a continuous enrollment status lose their student status with the University. Please refer to the Reinstatement section for procedures on re-enrolling at the University if continuous registration has not been maintained.
Qualifying Examinations. The faculty of a particular field may require a written qualifying examination in addition to or in place of the thesis or critique. Students should consult the academic section of this Bulletin for specific requirements.
Thesis or Critique. Theses and critiques are required only in certain fields. These documents afford evidence of the candidate’s ability to analyze and evaluate materials as well as to write clearly. A thesis involves the careful design and execution of a research problem. A critique may involve a research problem, may present a critical analysis and evaluation of the literature on a particular subject, or may describe ane evaluate a project. A thesis or critique may be prepared either in conjunction with one or more courses, or independently under the guidance of the student’s advisor. It must be read and approved by the advisor(s).
Thesis or Critique Registration. The catalog number assigned to for Thesis Research is 399. Students may register for a maximum of 6 units of credit for thesis research and 4 units of credit for the critique with faculty approval. A grade of Incomplete is given until the thesis or critique is completed.
Final Oral Examination. Students submitting a thesis or critique may be required to defend it in an oral examination. This examination also includes questions on the candidate’s general field of concentration. The committee conducting this examination normally includes the candidate’s advisor and one or more CGU faculty members with whom the candidate has taken graduate work. In certain fields, a thesis examiner who is not a member of the University faculty, may be invited to participate in the examination.
Final Copies of Theses and Critiques. Final copies of theses must be submitted to the Registrar’s Office by the date posted in the academic calendar. Two unbound copies of the thesis–the original and a copy–are deposited in Honnold Library after the final examination. Final copies of the critique–the original and one copy–must be submitted to the faculty in the relevant field.
Final Approval. A Master’s Final Approval form must be completed by the student during the semester in which the student expects to complete all degree requirements. Upon approval of the student’s department , the form is submitted to the Registrar’s Office for verification and processing.
The deadline date for completion of all degree requirements is announced in the Academic Calendar.
Master’s Degree Along the Way to the PhD Students may only qualify for a master’s degree while pursuing a PhD if the two degrees are in the same field and if none of the units earned in the PhD are counted toward or shared with any other degree at CGU. Upon completion of the master’s degree requirements, the student must submit all of the necessary paperwork (Intent form, etc.) to the Registrar’s Office by the deadline dates in order to qualify for graduation in the specific semester.
Once a student has earned a master’s degree in the same field as the PhD none of the units accomplished for those two degrees may be applied to a subsequent degree.
California State Teacher Credentials. A program of study is offered by the faculty in education to prepare prospective teachers to meet certification requirements for public school teaching in California. The program, based on the concept of internship, provides alternative means of achieving certification and prepares teachers at elementary and secondary levels. Admission is possible at the beginning of either the spring or summer semester. Applicants must meet the education faculty’s requirements for admission to the M.A. program.
Prospective teachers who are admitted to this program combine academic study with an intensive observation-participation program in cooperating school districts. In September, the intern begins full-time teaching at full salary under the supervision of a CGU advisor. A teacher placement specialist is available to assist students in obtaining full-time teaching internship positions. Upon successful completion of the program, the student should have met all requirements for the California Clear Teaching Credential. The M.A. is earned by completing additional coursework.
Accelerated Bachelor’s/Master’s Degree Programs at The Claremont Colleges. (B.A./M.A.) Claremont Graduate University offers qualified undergraduate students at The Claremont Colleges the opportunity to work simultaneously toward the completion of their undergraduate degree requirements and a master’s degree in selected academic fields. Applicants must be recommended by their respective college faculty and should apply to the program during their junior year. Undergraduate students should consult their advisors and the University as early as possible to plan their academic programs. For additional information, contact the academic department. Units accepted must be graded B or better.
|Program of Study at CGU
||Applied Women’s Studies
Information Systems and Technology
Politics & Policy
||Up to 8 units
Up to 12 units
Up to 12 units
Up to 8 units
Up to 16 units
Up to 16 units
Up to 12 units
Up to 12 units
Up to 16 units
Up to 12 units
Up to 16 units
Up to 16 units
Up to 8 units
Up to 8 units
Up to 4 units
Students completing master’s degree requirements at Claremont Graduate University should not take for granted automatic admission to PhD programs. Admission to doctoral programs requires formal application and subsequent approval by the field faculty and the dean of the school. (See section on Program Changes for procedures.)
Doctor of Church Music Degree
The Doctor of Church Music combines excellence in church music performance with a theological background. The degree requirements are generally those of the PhD with exceptions noted in the section on Music.
Doctor of Musical Arts Degree
The Doctor of Musical Arts degree indicates significant achievement in performance or composition. In general, the degree requirements are the same as those given for the PhD, with specific exceptions as noted in the section on Music.
Doctor of Philosophy Degree
Claremont Graduate University accepts candidates for the degree of Doctor of Philosophy in the following fields.
Computational and Systems Biology
Engineering and Industrial Applied Mathematics
Information Systems and Technology
Unit and Tuition Requirements. Doctoral students must complete their programs in a period of seven years. During this time, students must complete a minimum of 72 units of paid coursework, independent study, and research.
Transdisciplinary Course (T-Course) Requirement. Doctoral students who began their programs in the fall 2004 semester or later are required to complete a Transdisciplinary, or T-Course, during their second year of coursework. This course is an advanced, intensive experience that prepares doctoral students for high-level discourse, research, and inquiry while providing practical experience working with colleagues in different fields. The course counts as 4 of the regular 72 units toward the student’s degree. The T-course requirement does not add additional units to the student’s degree requirements nor count against the total number of transfer units from previous graduate coursework.
Exceptions. The T-course requirement does not apply to students enrolled in the following programs: PhD in Botany; Joint PhD with CSU Long Beach; Joint PhD with San Diego State University; and the PhD in Computational and Systems Biology.
Time Requirement/Limit. All degree requirements must be completed within seven years from the time a student begins graduate study at Claremont Graduate University. The seven-year maximum time period for the PhD degree is reduced by six months for 12 units or less of transfer credit and by twelve months for 13 to 24 units of transfer credit.
Residence Requirement. The residence requirement for the PhD degree may be met by either two semesters of full-time study in a 2-year period or by the completion of 48 units of coursework within a 3-year period, including work in the summer session.
Students who receive transfer credit of 12 units or less may meet the residence requirement either by completing two full-time semesters of coursework within a 2-year period or by completing 36 units within a 2 1/2-year period. Those receiving transfer credit of 13 to 24 units may meet the residence requirement by completing 24 units within a 2-year period.
Students who are admitted to a PhD program at Claremont Graduate University after completing a master’s degree at CGU are subject to the same regulations on time to degree and residency as students who enter CGU after completing a master’s degree at another institution. Units earned in a master’s program at CGU normally count toward the unit requirement for a PhD degree in the same field. Because coursework requirements differ from field to field, and not all masters units may count toward PhD requirements, students entering a PhD program with a CGU master’s degree should consult their faculty advisors in planning their PhD program.
Neither Dissertation Research (495) nor Doctoral Study (499) may be used to satisfy the residence requirement. Further, the student must be enrolled continuously, either for credit or for Doctoral Study, until the degree is earned.
Doctoral Study. When not paying tuition for courses or research, a student is required to register for Doctoral Study (499) and to pay the doctoral study fee each semester until all requirements for the degree have been completed. This applies equally to students not in residence. Students who do not register by the end of the second week of a given semester will be assumed to have withdrawn from their studies at Claremont Graduate University. (See sections on Withdrawal from CGU and Reinstatement.)
The following course numbers are used for doctoral research in all fields: Dissertation Research (495); Tutorial Reading (497); and Independent Research (498). With the exception of Dissertation Research (495), grades are due at the end of the semester in which the course was taken. Grades for Dissertation Research are not due until the dissertation is submitted and the oral defense has been passed. No grades are given and no units are awarded for doctoral study registration. For details about graduate courses and undergraduate courses for graduate credit, see the paragraphs under Courses, earlier in this section.
Transfer of Credit. Certain coursework completed at other institutions may be accepted for credit at CGU. The work must have been completed with at least a grade of B at a graduate institution accredited by a regional accrediting body. Course work must be relevant to a student’s degree program and be of appropriate quality and currency. Units from a college or university outside the U.S. are transferable only if those units were not applied toward a bachelor’s degree equivalency.
No more than 24 semester-units or the equivalent may be transferred into to CGU. The number of units accepted for transfer appear on the CGU transcript. Decisions about the acceptability of proposed transfer credits are made by the student’s faculty advisor, and the chair or dean of the department or school using the Transfer of Credit Request Form. Official transcripts supporting the request for transfer credit must be submitted to the Registrar’s Office attached to the Transfer of Credit Request Form. The request should specify the courses to be considered and identify any degree or certificate programs in which the courses were used. In some cases, the general content of a particular program may justify transfer of the credit accrued in the completed program. In all other cases, the request should include course descriptions from institutional catalogs or other supporting course materials (such as syllabi). Students should inquire with their academic programs about the requirements and evaluation procedures for transfer credit.
Research Tools. Reading proficiency in two approved foreign languages is normally required, except when the graduate faculty in a field accepts substitutions. Such substitutions may include statistics, mathematics, computer programming, and others in selected fields. For further details, students should consult the respective program sections.
Students who have fulfilled the research tool for the PhD degree at another institution may petition their faculty to have the research requirements accepted by Claremont Graduate University. An official transcript is required to substantiate completion of the applicable course work within the last three years. Entering students should petition their academic programs as soon as possible after acceptance.
Prerequisites for Qualifying Examinations. The following requirements must be met before a student is permitted to take the qualifying examinations.
(1) Full graduate standing must be attained.
(2) Research tools requirements, as outlined under individual programs, must be satisfied.
(3) The student must have completed not less than two years of full-time graduate study, or 48 units, including transfer credit. Courses in which the student has received an Incomplete grade cannot count toward the 48 units needed for eligibility.
Qualifying Examinations. Students are expected to take qualifying examinations in sufficient time to allow for completion of degree requirements within seven years (including transfer credit).
When a student has completed all program requirements, the advisor and dean of the relevant program approve a committee to give the qualifying examinations. Form 1: Qualifying Examinations Form is used to guide the approval process, beginning at least two weeks before the examinations are scheduled to begin. Upon completion of the exam(s), the committee records the results on Form 1 and submits it to the Registrar’s Office. In the case of failure to pass either written or oral examinations, the student may be permitted, on the recommendation of the advisor and dean of the school concerned, to take a second examination after a stipulated period of time has elapsed. This period must be no less than three months and no more than one calendar year after the first examination. If the results of the second examination are unsatisfactory, no further examinations are permitted, except upon recommendation of the graduate faculty in the field concerned and with the approval of the provost and vice president for academic affairs.
Advancement to Candidacy. Advancement to candidacy for the PhD degree takes place when the student’s dissertation proposal is approved. As soon as possible after completion of qualifying examinations, the student should request that a dissertation committee be appointed. (See the next section for dissertation committee policies.) The dissertation committee and the dean of the school in the student’s field approve the committee members using the Form 2A: Advancement to Candidacy: Committee Proposal. The student presents a dissertation proposal for approval by the committee. After acceptance of the proposal by the committee and submission of a 350-word abstract of the proposal, the student is advanced to candidacy by approval of the dissertation committee and dean of the school using Form2B.
Dissertation, Committee Membership, and Final Oral Examination. The dissertation must be completed within the seven-year limit for completion of all degree requirements. (See the previous section on Time Requirement.)
Using Form 3A: Final Oral Exam: Committee Proposal, available at www.cgu.edu/registrar, the dissertation chair and the dean of the school submit their approval of the names of the committee members and a date for the final oral examination. The approval must be submitted at least three weeks before the scheduled date of the examination and forwarded to the Registrar’s Office for institutional verification.
Submission of Form 3A should be completed no sooner than six months after advancement to candidacy, when the dissertation has been completed, when all other requirements for the degree have been fulfilled, and when the dissertation committee recommends scheduling the final examination.
The final oral examination centers on a defense of the dissertation and the relationship of the dissertation to the student’s general field of study. The deadline for the scheduling of final oral examinations is listed in the academic calendar. Each dissertation committee consists of at least three members drawn from the core CGU faculty or The Claremont Colleges extended faculty on the condition that at least one committee member be a core CGU faculty member in the candidate’s school. Claremont Graduate University encourages the inclusion on each dissertation committee of an expert in the student’s field from outside The Claremont Colleges. There may be an outside examiner on a four-person committee, but not on a three-person committee. The outside examiner may be a faculty member from another institution or a qualified practitioner. The outside examiner has a vote in the committee’s proceedings only with the consent of the dean of the school. The chair of the candidate’s committee must be a member of the core CGU faculty or the Claremont Colleges extended faculty. All dissertation committees must be approved by the dean.
In the case of failure to pass the final oral examination, the regulations listed above for qualifying examinations are applicable; i.e., the student may be permitted, on recommendation of the graduate faculty in the field concerned, to take a second examination not less than three months and no more than one calendar year after the first examination.
The original signed dissertation and one copy, unbound, accompanied by an abstract not exceeding 350 words, must be submitted to and accepted by the Registrar’s Office no later than the deadline for completion of degree requirements listed in the academic calendar. Dissertations may not be removed thereafter. The original and its copy are deposited in Honnold Library.
Publication of the Dissertation. Before a degree is awarded, the candidate must finalize arrangements with the Registrar’s Office for publication of dissertation. Among these arrangements are payment of the bindery and microfilming fee as well as the submission of the ProQuest authorization for reproduction and microfilming. A negative microfilm is deposited with ProQuest, from which positive microfilm copies may be ordered. The abstract is published in Dissertation Abstracts. Microfilming does not deprive the author of the right to publish the dissertation in book form.
Payment of the microfilming and binding fees, along with submission of the dissertation, must be made to the Registrar’s Office by the degree requirements deadline announced in the academic calendar. Fees and information about the preparation and submission of dissertations are available on the registrar’s web page at www.cgu.edu/registrar.
Joint Doctoral Programs
Joint PhD Program with California State University, Long Beach. Claremont Graduate University cooperates with California State University, Long Beach, in offering the joint PhD program in Engineering and Industrial Applied Mathematics. See the Mathematics section for further information.
Joint PhD Program in Computational and Systems Biology. Claremont Graduate University cooperates with Keck Graduate Institute of Applied Life Sciences in offering the joint PhD in Computational and Systems Biology. See the Mathematics section for further information.
Joint PhD Program in Computational Science with San Diego State University. Claremont Graduate University cooperates with San Diego State University in offering the joint PhD In Computational Science. See the Mathematics section for further information.
Joint PhD Program in Education with San Diego State University. Claremont Graduate University cooperates with San Diego State University in offering a program that addresses the challenges of educating a multicultural society. See the Education section for further information.
Dual Degree Policies. Dual degree policies, procedures, and approval forms are available from the registrar’s website (www.cgu.edu/registrar).
Students interested in pursuing a dual degree program must submit a signed, approved Change of Degree or Field Form to the Registrar’s Office. Although not required, change requests should be submitted prior to completion of a student’s first 16 units at CGU. Dual degree programs require the approval of the faculty and deans of both schools and departments, the Registrar’s Office, and the Academic Standards Committee and must comply with the current dual degree policies of the University.
The maximum number of units from previous graduate coursework that may be transferred into a CGU dual degree program is 12 semester units for students pursuing a master’s/PhD program. No units may be transferred into dual master’s programs.
A student is considered dual degree for the duration of their program–that is, until both programs are completed. Students in the master’s/doctoral dual degree program may not receive a second master’s degree in the doctoral field. Students may not apply any units earned in dual degrees to any subsequent degrees.
International students wishing to pursue a dual degree should be aware that due to federal regulations, neither degree will be awarded until the requirements for both degrees have been fulfilled.
Students may pursue existing formal dual degree programs or design an individual program to meet their academic and professional goals, subject to the approval of both schools and the Academic Standards Committee. To ensure compliance with CGU policies and procedures regarding dual degrees, students should work with the academic department and the Office of Admissions.
Interfield degree. An interfield degree program allows a student to complete one doctoral degree with a program of study that combines work in two academic fields.
Students wishing to be considered for an interfield degree must formally apply for admission to both departments of intended study.
The student, in collaboration with faculty advisors, must draw up a detailed program proposal. New students admitted to an interfield degree must complete the proposal within the first year of work in the interfield program. Continuing students wishing to change to an interfield degree must submit the proposal with the Change of Degree or Field Form. The program proposal specifies and documents the following important requirements.
- Specific title of the interfield degree
- Courses to be taken, grouped within discipline areas
- Subject areas for the qualifying examinations
- Residence intentions
- Foreign language and other research tools to be completed in the program
- Operating procedures of one academic field to be utilized in determining qualifying examination procedures, the dissertation committee, and other measures for a student’s progress toward the degree. The operating procedures should be consistent with those of the academic field in which the majority of work will be completed.
Program proposals are subject to the approval of the faculty and deans of both fields concerned, and must be submitted to the Registrar’s Office for administrative approval and processing.
Interfield application instructions are available on the Registrsr’s Office webpage (www.cgu.edu/registrar).
Interfield doctoral students may receive a master’s degree in one but not both fields.
The name of the interfield degree lists the disciplines in a sequence that reflects the academic focus of a particular program.
Significant changes in examination or program design must be submitted by the student for approval by the relevant department committees, the dean of the school, and the Registrar’s Office.
Special Academic Programs
California State Administrative Credentials
The faculty in education offers a program to meet certification requirements for school administrators—the Professional Administrative Services Credential. Credential and PhD work may be combined.
Work toward the Professional Administrative Services Credential is integrated with the program in education leadership. An outline of the philosophy and structure of the urban education leadership doctoral program is included in the Education section.
Summer at Claremont Graduate University offers a variety of courses taught by regular faculty, members of the other Claremont Colleges, and distinguished visiting and adjunct faculty. Courses are designed for currently enrolled students, but is open to students from other colleges and universities as well as to those individuals interested in a professional, graduate level educational experience.
Courses offered during the summer include required and elective courses, which are fully integrated with the academic-year curriculum. Students are provided with options for completing research tool requirements as well as afforded opportunities to participate in internships and field placement seminars.
Additional information about the summer session is included in the Information for Applicants section.
Non-CGU students must complete a Summer Visitors - Student Registration form nd must receive approval from the academic department of interest prior to the start of the summer semester. Individuals who are accepted as Summer Visitors are not guaranteed admission to Claremont Graduate University and must follow all Admissions procedures and requirements to secure admission as a CGU student.
Professional Credit Unit Programs
From time to time, the faculty of Claremont Graduate University offers professional development programs based on a professional credit unit (PCU) conferred for graduate study not associated with advanced degree programs. Education and credit given in these programs has served as a basis for salary increments and other recognition of program participants by their employers.
Enrollment in a PCU-earning program does not constitute acceptance to the Claremont Graduate University. Individuals who are subsequently accepted into a University masters-level program may transfer up to six PCU units earned prior to beginning a CGU degree program. The student must petition for acceptance of PCU units. requiring the approval of the appropriate department faculty.
Tuition for professional credit units is established on a program-by-program basis each year. Generally, these fees have been substantially less than that those charged for regular degree programs. Grades of S (Satisfactory) and U (Unsatisfactory) are used; if letter grades are specifically recommended, CGU grading policies apply.
PCU activities are offered in a variety of formats. Some follow the usual semester plan, while others may take the form of intensive work over a limited period of time. Structure is determined by the nature of the program objectives. In all cases, strict adherence to established deadlines for the completion of course work is required. Administrative support, including registration and enrollment and transcript documentation, is provided by the Registrar’s Office.
McNair Scholars Program
The Ronald E. McNair Post-Baccalaureate Achievement Program seeks students who have completed at least a college sophomore year, are first-generation and low-income, or who are from an ethnic group that is underrepresented at the doctoral level (African-American, Latino-American, or Native-American).
The program encourages students to pursue graduate studies by providing opportunities to define goals, engage in research, and develop the skills and student/faculty mentor relationships critical to success at the doctoral level. The program awards each student with a $2,100 stipend and provides a six-week summer academic program designed to increase skills, confidence, and encourage enrollment in graduate school.
McNair scholars receive 10 units of graduate credit for successfully completing five graduate level courses during the six-week summer session. The courses may become part of the student’s program at their undergraduate institution.